Office Administrator Job Description (Part Time)

Are you looking for a fun, supportive, and dynamic part-time office job? Does “creative, organized, flexible, and tech savvy” sound like you?

Spirit of Grace, a progressive Lutheran-Catholic church in Beaverton, is looking for an outstanding office administrator to join its team. You will work with the Lutheran pastor, director of Catholic ministries, and volunteers to produce all church communications and support the operations of this engaged and vibrant church. 

The position is 20 hours per week at $18/hour. You’ll also be eligible for paid time off and flexible work arrangements.

Required Qualifications

  • Minimum one year of office administrative experience and a high school diploma or GED

  • Experience using Google docs and Drive; Zoom; and Microsoft Word, Excel, and Publisher

  • Production skills in creating e-newsletters and announcements (email, web, and social media)

  • Excellent oral and written communication skills

  • Diplomacy and flexibility

  • Organization and multitasking skills

  • Ability to set boundaries and protect confidentiality

  • Superior teamwork and customer service skills

  • Ability to lift 20 pounds (light office work)

  • Ability to pass a criminal background check and possess a valid driver’s license

Preferred Qualifications

  • College education

  • Strong experience producing e-newsletters, social media, websites, and graphic design 

  • Experience with faith communities and facilitating volunteers

  • Strong knowledge of IT and technology tools, including MailChimp and Squarespace

Primary Duties and Responsibilities:

Church Communications

  • Create, format, and update e-newsletters for the congregation (using MailChimp)

  • Create, format, and print out weekly worship bulletins

  • Secure copyright permissions for music

  • Collaborate with church staff through Google Drive and email

  • Organize Zoom meetings, if needed

  • Maintain the church website on Squarespace

  • Maintain church calendar and communicate pertinent dates to the congregation

  • Maintain church member information using a web-based management program

  • Create public relations material if needed

Volunteer Facilitation

  • Coordinate efforts of church volunteers (includes volunteer office staff)

  • Organize volunteer activities (e.g., prepare and adjust volunteer schedule with volunteer coordinator and help with community celebrations and special projects)

Administrative Support

  • Support pastoral staff and congregation with administrative needs

  • Answer phones and correspondence and forward questions to appropriate staff or members

  • Maintain accurate community records and files

  • Arrange use of the church building in accordance with direction and policies

  • Coordinate with building team, onsite preschool and farm stand, and other staff

  • Ensure office is equipped with equipment and supplies

  • Coordinate annual inspection of fire extinguishers and visit from the fire marshal

  • Provide other needed office support

May attend monthly steering team meetings and assist with special events. Additional duties may be assigned as situations dictate. The terms of employment will be reviewed annually. The office administrator is supervised by the Lutheran pastor.

Application Procedure

Submit cover letter explaining why you are interested in this position, resume, and questionnaire responses (below) by October 31, 2021. Position remains open until filled. Target start date November 29, 2021. If selected as a finalist, three references will be required. Respond by e-mail to Michael Gettel-Gilmartin with Office Administrator in the subject line.

Questions for Office Administrator Position

Please limit responses to 150 words per question.

  1. Describe a challenging interpersonal situation you’ve experienced and how you handled it. What did you learn about yourself?

  2. Spirit of Grace is an inclusive community. What does “being inclusive” mean to you?

  3. Describe your experience facilitating volunteer activities.

version dated September 29, 2021